How to Save Outlook Emails to Hard Drive? Complete Guide

Overview: In this write-up, we are going to explain the best and safest manual methods to save Outlook emails to hard drive automatically. Here we will use the best four manual ways to backup Outlook emails to hard drive with complete information and a step-by-step guide. Read the complete article first, and then select the needed ways.

As we all know, Outlook is a widely known email client around the world to send and receive emails. also, you can manage your personal and professional data including contacts, calendars, notes, journals, tasks, etc.

But there are numerous reasons why users want to download all Outlook emails with attachments to hard drive, but they don’t know the right way. So here are the best ways.

Before starting the process, have a look at the reasons why users want to save Outlook emails to hard drive automatically.

Reasons to Archive Outlook Emails to Hard Drive

• Backup: Protect your emails from accidental deletion or server problems.
• Security: Keep your sensitive information safe by downloading it locally.
• Access Anywhere: Users can view their needed emails from anywhere without an internet connection.
• Organization: Also, after saving Outlook emails to hard drive, you can easily manage your data according to your needs.
• Move to Another Client: Maybe users want to move emails to another email client or service.

How to Save Outlook Emails to Hard Drive Manually?

Here we are going to use 4 manual ways to backup Outlook emails to external hard drive. We will export email as PST, PDF, MSG, and by using Gmail email client. All the possible methods are given below one by one:

Method 1: Backup Outlook Emails to an External Hard Drive as PST

1. Open your Outlook account.
2. Choose File >> Open & Export >> Import/Export option.
3. Select “Export to a File” and the Next button.
4. Choose “Outlook Data File (.PST)” >> Next option.
5. Check the needed folders and hit the Next icon.
6. Browse the location using the Browse icon.
7. Click on the Finish button.

Method 2: Save Outlook Emails to Hard Drive as MSG

For Single Email

1. Open your Outlook account.
2. Open required email >> File >> Save As option.
3. Choose the hard drive as the location
4. Click on the Save button to download all Outlook emails with attachments.

For Multiple Emails

1. Select all emails within a folder using CTRL + A.
2. Drag and drop the all emails on the desktop.
3. And your emails will be saved in MSG format.

Method 3: Archive Outlook Emails to Hard Drive as PDF

1. Open your Outlook account.
2. Select File >> Print option.
3. Choose Microsoft Print to PDF as a printer.
4. Browse the location to save the result.
5. Lastly, click on the Save icon to save Outlook emails to hard drive automatically.

Method 4: Export Outlook Emails to Hard Drive using GWMMO

If you haven’t installed Outlook on your system, and you have all your data in PST file. then you should follow this method. here we have used the GWMMO built-in tool to save Outlook emails to hard drive automatically via Gmail.

1. Download and install the GWMMO tool.
2. Login with your Gmail account.
3. Grant all needed permission using the Allow icon.
4. Upload your PST files/folders.
5. Check the needed data box and hit the Migrate data.
6. And save Outlook emails to hard drive automatically process will start.

Now your PST file will be imported into your Gmail account, which you can export as MBOX through Google takeout. To know the complete process, you can follow the given link to import PST to your Gmail account.

Drawbacks of Manual Methods

• Users can save their data in limited formats like PST, MSG, PDF, or MBOX.
• No advanced features to export desired attachments by applying filters.
• Also, PST and MSG files can be opened in only Outlook accounts.
• Users can not save multiple emails in bulk in PDF format.

Read More:

• How to Export Outlook Contacts to Gmail Account?
• How to Transfer Emails from Outlook to Gmail Account?

Time to Say Goodbye

In this write-up, we have described the best methods to save Outlook emails to hard drive. So here I have explained the best free manual methods to archive Outlook emails to your external hard drive. We have provided complete information with step by step guide. I have tried to give you all the details, you can use these ways as per your own risk. Because it has lots of drawbacks.