How to Transfer Emails from One Outlook Account to Another?

Are you also one of them looking for methods to transfer emails from one Outlook account to another? If yes, then you are on the right page. here we are going to explain complete details with a step-by-step guide to move emails from one account to another in Outlook email client with preserved data and email components.

As we all know when we talk about the best email clients Outlook is the first name that comes into our mind. Because it comes with amazing and advanced features, which makes it the first choice of users. Also, it allows users to send and receive emails safely and can easily manage their data including emails, contacts, calendars, notes, journals, tasks, etc.

However, multiple times happened when users want to transfer emails from one Outlook account to another, but they don’t know the right steps. So don’t worry, here in this article, I will share free manual methods with you. so that you will easily proceed with the procedure.

Reasons to Move Emails from One Account to Another in Outlook

• Changing Accounts: When you switch to a new email address, you want to bring your old emails with you.
• Keeping Things Together: You want all your emails in one place instead of spread across different accounts.
• Backup and Safety: Transfer emails from one Outlook account to another ensures you have a copy in case something happens to your old account.
• Sharing with Others: You might need to share your emails with someone else, so you move them to a shared account.
• Starting Fresh: Sometimes, you want a fresh start with a new account and don’t want to leave your old emails behind.

These are some simple reasons why people transfer emails from one Outlook account to another account.

How to Transfer Emails from One Outlook Account to Another through PST

This method is divided into two parts, and both steps are given below in details one by one:

Step 1: Export Outlook Profile Data

1. Open your Outlook on an old PC.
2. Select Open & Export >> Import/Export from the File tab.
3. After that, choose the Export to a File option.
4. Choose Outlook Data File (.pst) >> Next button.
5. Select the required data folders and hit the Next icon.
6. After that, select the location using the Browse button.
7. Hit the Finish button to transfer emails from one Outlook account to another.

After the complete process, your PST file will be saved in the selected location. And now you have to transfer this file to another computer. After importing to another PC upload it to another Outlook account by following the given steps.

Step 2: Import Exported File to Another Account

1. Open your Outlook in the new account.
2. Click on the File >> Open & Export >> Import/Export option.
3. Select Import from Another Program or File from the list.
4. Choose Outlook Data File (.pst) >> Next button.
5. Browse the folder from the device.
6. Choose the folder, where you want to import data.
7. Apply the filters and hit the Finish button.

Transfer Emails from One Outlook Account to Another using Gmail

Before starting the process, follow all the required preparations, which are mentioned below:

• Enable IMAP Access
• Generate an App Password to use instead of a normal password.

1. Open your Outlook account.
2. Choose Add Account from the File tab.
3. Put the email address of your Gmail >> Connect option.
4. A window will show, and Gmail details again if it doesn’t appear automatically.
5. Hit on the Next button and add your Gmail account.
6. And hit on the Allow >> Done button.
7. Restart your Outlook account.
8. And your Gmail account in the old Outlook account.

Now drag and drop emails from the old Outlook account into Gmail, and after that, follow the same process to connect the same Gmail account to a new or another Outlook account.

Again, drag the emails from Gmail to the new Outlook account after connecting both accounts. But once again, this method has also some drawbacks to transfer emails from one Outlook account to another such as:

Also Read: How to Export Outlook Contacts to Excel Sheets?

Drawbacks of Manual Methods

• Outlook must be in working condition.
• And also, connected with a subscribed account.
• High risk of corruption and data loss, while moving data.
• Users will face errors while connecting the accounts.
• Time taking, tedious, and lengthy process.

Time to Say Goodbye

Above we have discussed the manual methods to transfer emails from one Outlook account to another account. Here we have used two manual methods with complete information and step by step guide. Both are fantastic, but as usual have some drawbacks, which also are discussed above. If you don’t want to face any problems, then you should use a third-party tool. Hope you find the article helpful for you.